Email attachment problems

Important tips and problems while using email attachments

1. Many do not like to open attachments from emails. The reason being the fear of viruses in the attachments. Therefore as far as possible try avoiding sending attachments in your emails. If it is un avoidable then make sure that the attached file does not contain viruses.
   
2. If the size of the attached file is too big then the time taken to send these emails and the time taken to download this email by the recipient will be too long. So check that the attached file size is small.
   
3. Do not send images in BMP (MS Paint default) format at it is too big. Try to convert bmp to GIF, JPG or PNG formats and then attach.
   
4. If you have more than one file to attach then use a compression software such as WinZip or WinRar to compress to a zip or rar format and then send
   
5. Those files that your recipient dislikes or unexpected should not be attached
   
6. The text files are smaller in size compared to .doc file or .pdf file. So try using pure text files wherever possible.
   
7. If you have a very big file and you HAVE to send it by all means then use some software such as splitter to split the file into smaller files and send it. 
   
8. Instead of sending too many files in a single email, you can send many files with few files in each mail.
   
9. When you reply to the files with attachments make sure that the replied email does not contain attachments.
   
10. When you send emails to news group or mailing lists avoid attaching files.
    
11. When you sending a special file with a different extension which is not commonly used, check with your recipient whether he has the required application to open that file. If not try to convert your file to a more commonly used format and send it.